MDE Communications to Note

Chelsey Martinez's picture

Each week, MASSP looks through all of the MDE communications sent to the field, including Memos and Spotlight, to ensure that you're aware of important information and deadlines. Below are two items to make sure you're aware of.

MEMO #072-17 - 2016-2017 Graduation Rate Appeals Window

The Center for Educational Performance and Information (CEPI) opened the 2016-2017 Graduation Rate Appeals Window (appeals window) on July 19, 2017, in the Michigan Student Data System (MSDS). A communication was sent by CEPI to all schools and districts at that time; this memo is just to follow up on that communication to stress the importance of ensuring graduation rate data are carefully reviewed and any necessary corrections are made at this time. Graduation rates are an important part of accountability calculations, and graduation rate data from the 2016-2017 school year, once finalized (September 13, 2017), cannot be changed. If you have not already done so, you should now take advantage of the opportunity to review and potentially appeal your graduation rate data for the 2016-2017 school year. During the appeals window, you can report end-of-summer graduates, submit cohort year changes, update exit status, and request unique identification code (UIC) linking.

Click here to read the full Memo.



Spring 2017 Student Data Files

The following Spring 2017 Student Data Files are now available on the Office of Educational Assessment and
Accountability (OEAA) Secure Site (www.michigan.gov/oeaa-secure):

  • M-STEP – embargoed
  • SAT – embargoed
  • WorkKeys – embargoed
  • Early Literacy and Mathematics Benchmark Assessments – not embargoed
  • WIDA ACCESS for ELLs (includes WIDA Alternate ACCESS for ELLs) - not embargoed

To download your school’s student data files, log-in to the OEAA Secure Site (www.michigan.gov/oeaa-secure), go to the Report menu and select Student Test Scores. These student data files contain only student-level data. Aggregate data files will be available later in the summer.

In addition, PSAT 8/9 and PSAT 10 student data files are anticipated in early August, and the MI-Access student data files will be available once the standard setting process is complete.

Please note: Due to the release of the Spring 2017 M-STEP student data file, the M-STEP Preliminary Report will no longer be available on the Secure site.

As a reminder, the following Spring 2017 Early Literacy and Mathematics Benchmark Assessment reports are currently available on the Dynamic Score Reporting Site:

  • Individual Student Report - This report displays a side-by-side comparison of Fall 2016 to Spring 2017 results for individual students.
  • Student Roster Report - This report displays detailed Spring 2017 results for a roster of students.
  • Domain Analysis Report - This report displays a side-by-side comparison of Fall 2016 to Spring 2017 results for a roster of students.

Student level M-STEP reports will be also be available on the Dynamic Score Reporting Site soon. Availability will be announced in a forthcoming Spotlight. Similar to how the Student Data Files are accessed, the Dynamic Score Reporting Site is also accessed through the OEAA Secure Site (www.michigan.gov/oeaa-secure). Go to the Report Menu and select Dynamic Score Reports (instead of Student Test Scores). For additional information on accessing the Student Data Files or Dynamic Score Reports, go to the OEAA Secure Site Training web page (www.michigan.gov/securesitetraining) and scroll down to the Student Scores/Reporting section.

The Spring 2017 M-STEP, SAT, and WorkKeys data are EMBARGOED until the public release of Spring 2017 assessment results later this summer. Districts and schools will be notified through the Spotlight on Student Assessment and Accountability Newsletter when the embargo has been lifted.

IMPORTANT – While embargoed individual student results may be shared with parents at this time, it is NOT permissible to share any school, district, or state level results with parents, the community, or other external parties until the embargo is lifted by the MDE.

School Board meetings are considered open meetings; therefore, the sharing of embargoed assessment results at these meetings is not permissible until the embargo is lifted.

For the full edition of Spotlight, click here.